General
Risk assessment
A Risk Assessment must be undertaken, to comply with legal requirements. All video location projects must have a named Staff Supervisor who will assume overall responsibility for the project, and will not sign your call sheet until satisfied that an appropriate and suitable Risk Assessment has been carried out and a safe system of work devised and agreed. In many cases, the risk will be minimal, but all aspects of the operation must be discussed between the Staff Supervisor and the Project Director. This may include matters such as electrical safety, terrain,and special clothing.
NB The use of explosives, fireworks, firearms or the use of boats must be treated as special cases. Refer to Section F in the Media School's Safety Procedures and Codes of Practice.In accordance with UK law, no firearms or replicas may be used in connection with any production in the public domain. Failure to comply with this regulation may lead to the arrest and prosecution of the persons concerned. No special FX (e.g.,smoke machines, explosions, pyrotechnics) are allowed without the permission of the Project Supervisor A qualified demonstrator or other responsible trainer in the relevant field must be present when this equipment is used.
If you are unsure what constitutes restricted materials, please contact your School Health & Safety Co-ordinator who will be pleased to help, or put you in contact with COSHH adviser.
The student Production Manager will be responsible for advising the local Police Authority of all location details and completing the mandatory Bournemouth University Risk Assessment document in advance of every location recording.
Location
Always make sure you discuss your location details and Risk Assessment with your lecturer and agree that you are both satisfied that everything has been done to ensure your safety and the safety of others.
When recording on private property the student Production Manager, or equivalent, must obtain written permission from the landowner and enquire of the owner of any safety hazards. You must not sign an indemnity form for the use of the property without consulting the University's Insurance Officer.
You must notify the nearest Police Authority of when and where you intend using public land as a production location. (Forms for the Dorset area are available from the Media School Technical Support Team Counter).
Care must be taken not to obstruct the highway, to disturb farm animals or wildlife or to cause a nuisance or danger to any member of the public.
Outside Great Britain
All video location recording outside Great Britain must be jointly approved by your Programme Tutor and the Technical Support Team Manager in the Media School who are both required to sign your equipment booking form in advance of travelling overseas. NB Great Britain does not include the Isle of Man, the Channel Islands or Northern Ireland (thought that NI was part of Great Britain and it was the Republic of Ireland that isnt?).
Students wishing to travel overseas on University business are required to register on the All Risks travel insurance available from the University. This is mandatory
Further details are available from the Technical Support Team in the Media School.
If you intend travelling overseas with equipment, you will be required to produce a Carnet, which is a document providing equipment details including Make, Model, Serial Number, and the approximate value of each item of equipment you will be carrying. You may be required to provide this to HMRC officers on demand.
Declaration
When you sign an Equipment Booking Form you are confirming that you have discussed and agreed with your named Staff Supervisor all aspects of the production and particularly have drawn his/her attention to any situations in which people or equipment may be put at risk. You are also confirming that you have informed all participants of such matters and taken all reasonable precautions to secure their safety. You are also confirming that you have obtained all necessary clearance for recording and detailed all locations on your call sheet and attached this to your Equipment Booking Form.
The Declaration is as follows:
I confirm that I have discussed and agreed with my Staff Supervisor all aspects of the production, and particularly have drawn attention to any situation in which people or equipment may be put at risk. I also confirm that I have informed my crew and all participants in the programme of the above matters, and that I have taken all reasonable precautions to ensure the safety of those participating in the programme. I confirm that I have obtained all necessary clearances for the recording of my project, that all locations are detailed on the attached call sheet and that I have discussed with my Staff Supervisor any likely problems. I confirm that during my production I will work in a professional and responsible manner, following established procedures as defined in the Media School's booklet 'Safety Procedures and Codes of Practice'.
Section K - Lost, damaged and overdue items and fees
A lot of media work requires good organisation, teamwork and adherence to deadlines. During term time our resources are in constant use. Scheduling of equipment and facilities is critical, and the success of the loan system relies on the timely return of borrowed items. Failure to return borrowed equipment will deny other Students or Staff expecting booked facilities to be available.
If, for any reason, you are delayed in returning equipment or loan items by the due date, please contact the Technical Support Team as soon as possible and let us know (Contact details are displayed on the item identification sticker that is applied to all our equipment). It may be possible for us to extend your booking, or make alternative arrangements for equipment to be made available to the next user, but it is important that you do contact us.
Under the terms of the loan agreement, the signatory for the loan is responsible for all equipment borrowed (which is itemised in the loan agreement) and must ensure its safe return to the Media Technical Support Team for serviceability checks and maintenance prior to re-issue. Equipment must not be sub-let by the borrower, or directly passed to another. Passing equipment directly to another student or colleague will not be seen as a proper handover of responsibility and the signatory for the loan will remain fully responsible for proper and timely return of the equipment.
All items borrowed must be returned in the same state as issued.
Items of equipment which are returned damaged or which are irretrievably lost will have to be replaced by the Media School which will require the signatory for the loan to pay the full cost of replacement. Students are strongly advised to take out insurance against such possibilities. Advice on insurance options is available from the Technical Support Team in the Media School. Insurance is compulsory where equipment is being taken outside Great Britain (see above)
Items returned damaged
Items returned damaged must be accompanied with a written report to the Technical Support Team Manager.
Items lost or stolen
Any loss or theft of equipment must be reported immediately to the Technical Support Team Manager. The signatory of the loan agreement will be required to provide a written report, providing full details of the incident. The signatory of the loan agreement should report any theft of equipment to the Police in the area where the theft is thought to have occurred.
Any incident involving the loss or theft of Media School property will be investigated by the Dean of School/Technical Support Team Manager who will determine the appropriate action.
Late returns
Fees will be charged for late return of equipment. A written notification of non-return will be issued to the signatory for the loan. Fees will run at a daily rate from the post date on the notification letter up to and including the day of return..
If any equipment remains unreturned 25 working days after the post date of the notification letter, the matter will be passed to the Bournemouth University Finance Department for legal collection of fees and cost of replacement and any additional costs of the action and interest will be added to the recovery total.
Students may be denied access to specific University facilities or an award (if eligible) until all fees and monies due are paid in full. Your attention is drawn to paragraph 2.8.2 or the University Rules which states:
Failure by a student to pay any fees, fines or monies due to the University, within the time specified for such payment, may result in the student being denied access to specific University facilities or excluded from the course. The student will not be entitled, and may not be permitted, to sit examinations, or to progress to the next stage of the course, or to receive an award (if eligible) at the conclusion of the course, unless outstanding sums due to the University have been paid.
Warning
Always be careful when using Media School equipment. Never leave equipment unattended when in use and always store equipment away safely and securely at other times. Take care to avoid damaging equipment, particularly with food and drink.
Items returned late
Full production camera kits - £50.00/day
Single item recording equipment - £10.00/day
Loan items from the Support Desk - £5/day
Late de-rigging of the TV Studio/Set Store -£25 per hour
Items returned requiring remedial attention - £10.00/item
Lighting gels returned damaged - £5.00/gel
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smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. Siso Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.